Constitution

Constitution

Article No. 1: Name of the Society

Article No. 2: Aims and Objects of the Society

Article No. 3: Membership

  1. Regular Life Member
  2. Associate Life Member
  3. P G Member
  4. Honorary Member

Article No. 4: Cessation of Membership

Article No. 5: Jurisdiction

Article No. 6: Management of the Society

Article No. 7: Structure and Function of the General Body

Article No. 8: Constitutional Committees

  1. Executive Committee
  2. Standing Committee
  3. Scientific Committee 
  4. Editorial Committee
  5. Finance  Committee
  6. Election Committee
  7. Awards Committee
  8. Constitutional Review Committee
  9. Advisory Committee
  10. Legal Committee

Article No. 9: Posts, Tenure & Constituencies 

Article No. 10: Election Procedure and Eligibility

  1. President Elect
  2. Vice President
  3. General Secretary
  4. Treasurer
  5. Joint Secretary
  6. Chairperson Scientific Committee
  7. Members Scientific Committee
  8. Chairperson Editorial Committee
  9. Members Editorial Committee
  10. Election Committee
  11. Members A.I.O.S. Managing Committee

Article No. 11: Code of Conduct for the Elections

Article No. 12: Annual Conference of the M.P.S.O.S

Article No. 13: Workshops/Seminars/Conferences under the aegis of the M.P.S.O.S

Constitution

Article No. 1: Name of the Society

Name: The Society shall be called “Madhya Pradesh State Ophthalmic Society” hereafter called “The Society”.

Article No. 2: Aims and Objects of the Society

  1. To create a scientific atmosphere and foster goodwill amongst all the Eye specialists of Madhya Pradesh.
  2. To help and encourage a grass root academic approach and promote an atmosphere of advanced technology transfer thorough the conferences and workshops.
  3. To establish Reference Libraries and encourage Journal Committees at the Divisional Society level.
  4. To create “Think Tank” at the State and Divisional level to facilitate academic interaction amongst all the members of the society.
  5. To form a legal cell at the State level under the President of the Society to make the members aware of the present day Law and Consumer Protection provisions in the country and advise our members as and when they need it.
  6. To keep a vigilant eye and alert ears about the possible future legislation that may affect the profession and the patients at large. To take necessary steps at the right time to safe guard them.
  7. To help the members in the art and science of Scientific Papers preparation and presentation through the Scientific Committee.
  8. To hold a good Annual Conference so as to gather the maximum number of members of M.P.S.O.S for a relevant and updated scientific program along with cultural and emotional integration in addition to the aims stated above.
  9. To establish a rapport with other Medical Societies and Associations in the state and in the country. To encourage the members to participate in these Inter-State and National Scientific events. To invite National faculties for the conferences for academic progress.
  10. To keep a watch on the morale and ethical values in practice of Ophthalmology by members of M.P.S.O.S.
  11. To add, delete, alter, amend and/or revise the Constitution and its Bye-laws by due constitutional process of M.P.S.O.S.
  12. Landed property: It is not recommended that the Society shall acquire any landed property or equipment or instruments or library or audio visual facility for the next 10 years.
  13. Dissolution or split of the M.P.S.O.S: The Society does not make any provision for dissolution of the Society. Any individual or any Divisional Society, that so desire, may leave the Society after paying any dues payable by them.
  14. Split of the Society can occur only when a political bifurcation of the M.P. State occurs and separated Divisional Societies decide to form a new body and present their General Body resolution to this effect.

Article No. 3: Membership

There shall be four types of members:

  1. Regular Life Member
  2. Associate Life Member
  3. P G Member
  4. Honorary Member

a. Regular Life Member (R M L)

All Qualified Eye specialist of M.P. with Degree or Diploma in Ophthalmology or an equivalent degree recognized by the MCI, shall be entitled to apply for a Regular Life Membership of M.P.S.O.S. They should submit the application form duly filled along with relevant proofs of their eligibility. To the secretary. The Secretary shall verify the eligibility and recommend acceptance or other wise to the General body. On approval of the General body, the membership shall start after the end of the Annual Conference. All regular members shall have the right to attend the General Body Meeting, to vote, to hold office. Registering for the annual conference is not mandatory to attend the G.B. He/She shall also be entitled to receive a copy of the proceedings of the society, and all other publications, free of cost. Regular Life Members shall be eligible to participate in all academic activities.

b. Associate Life Member (A L M)

Eye specialist practicing in any part of Indian Union outside M.P. with qualifications similar to that of the R L M shall be entitled to apply for an Associate Life Membership. The Associate Life Members shall not be entitled to attend the General body meeting; vote for an office; or hold office in the MPOS. All other privileges shall be similar to the RLM

c. P G Member (P G M)

All P.G. students of ophthalmology in the medical colleges of M.P. shall be entitled to apply for a “PG” Membership. The PG Members shall not be entitled to vote, hold office or attend the General Body meeting. Otherwise the privileges, at the scientific meetings of the Society, shall be similar to the RLM.

d. Honorary Member (H M)

This class of life membership is to honor a RLM above the age of 70 years. All RLM and ALM above the age of 70 yrs will be made honorary members. The names will be furnished by Divisional Ophthalmic Societies., The Gen. Secretary will send a letter of invitation to the Hon. Member to attend the Conference with complimentary registration and inform the LOC about it. Only RLM on becoming Hon. Member will be entitled to vote in the society elections, but he will not be eligible to hold any position of office in the M.P.S.O.S.

Membership

Regular Life Member: Medical Council of India recognized PG Qualification in Ophthalmology, Practicing Ophthalmology in M.P Right to vote, hold office, attend meetings as per entitlement, receive society publications
Associate Life Member: From outside M.P. with Medical Council of India recognized PG Qualification in Ophthalmology Attend meetings as per entitlement, receive society publications
Post Graduate Member Attend meetings as per entitlement, receive society publications
Honorary Member Attend meetings as per entitlement, receive society publications

Article No. 4: Cessation of Membership

The Membership of Society shall cease:

  1. By voluntary resignation of the member.
  2. By a decision of the General Body by a two third majority to delete the name of any member from the register of membership for unprofessional behavior or conduct. Before any such action is taken the offending member shall be served with notice in writing to appear before the Executive Committee to give an opportunity to explain his conduct. After the hearing the Executive committee can recommend suitable action to the General Body for ratification.

Article No. 5: Jurisdiction

I. State Branch:

The entire territory of the State of Madhya Pradesh shall be under the jurisdiction of the State Branch.

II. Divisional Branches:

Each Administrative revenue divisions shall have a Divisional Branch named after the Divisional Headquarter. Presently there are seven Divisions namely: Bhopal, Gwalior, Indore, Jabalpur, Rewa, Sagar and Ujjain.

  1. The Divisional Societies shall be affiliated to the M.P.S.O.S.
  2. Each affiliated Divisional Society shall pay Rs 1500/- (Rupees One Thousand Five Hundred only) as Permanent Affiliation Fee to the M.P.S.O.S.
  3. Each affiliated Divisional Society shall have at least 6 (six) members on its roll who are also members of the M.P.S.O.S.
  4. The Divisional Societies shall frame their own Constitution, which shall not conflict with the Constitution and Byelaws of the State Society.
  5. Report of the activities of the Divisional Society may be published in the Souvenir of the Conference.
  6. Each Divisional Society shall send names of its representatives in the State Executive Committee at least two months prior to the Conference.
  7. The Divisional Societies shall enroll ophthalmologists of their division as members and on transfer from one division to another division the membership shall automatically be transferred from one division to another division on submission of a letter from the divisional secretary.

III. District Branches:

Each district head quarter can have a district branch on the name of the District headquarter i.e. Katni district branch, Seoni district branch etc.District branches should affiliate with the respective Divisional Branches.

Article No. 6: Management of the Soceity

All the regular life members of the society will constitute the General Body of the society. Affairs of the M.P.S.O.S shall be managed by the General Body through its Executive Committee. All the decisions taken by the General Body within the constitutional framework shall be final and mandatory for implementation by the Executive Committee.

The Constitution governing the M.P.S.O.S shall be passed by the G.B. The G.B. shall make and amend constitution, accept/reject/ and amends reports and decisions of the committees within the constitution frame work

The society shall be managed by 12 constitutional committees and elected office bearers for these committees for specific terms of office: –

  1. Executive Committee;
  2. Standing Committee;
  3. Scientific Committee;
  4. Editorial Committee;
  5. Finance Committee;
  6. Elections Committee;
  7. Awards Committee;
  8. Constitutional Review Committee;
  9. Advisory Committee;
  10. Legal Committee

Article No. 7: Structure and Function of the General Body

All the regular life members of the society will constitute the General Body of the society. This will be the supreme body of the Society and the decisions will final and binding on the members. All powers of the Society, its various committees and of the office bearers shall be derived from the General Body, which shall be the sovereign authority of the Society. The General Body will function under the framework of constitution.

The General Body shall meet once in a year during the Annual Conference and shall take stock of the functioning of its constitutional committees. It shall evaluate the functions of the committees, accept, modify or reject their suggestion. It shall review the financial position presented by the Finance Committee and review the allotment of finances and its allotment to different committees. The General Body shall elect/nominate new office bearers as per the constitution.

  1. The President of the M.P.S.O.S shall preside over all General Body Meetings during his term of office. In the absence of the President, the Vice President shall preside and if the Vice President is also absent then the President Elect shall preside. In case none of them is present, then the General Body shall nominate an Officiating President, with all powers of the President for that meeting only. The General Body shall record its displeasure for the absence of these office bearers.
  2. The G.B. shall govern the affairs of the Society through the elected Office Bearers and Committees.
  3. Agenda of the meeting shall be prepared by the General Secretary in consultation with the Standing Committee and circulated to the members at least 2 months in advance. Handing over of the charge of the office of the President to the President Elect by the outgoing President shall be the last agenda of the annual conference. Term of the other relevant office bearers shall also start immediately after the adjournment of the annual MPOS conference.
  4. Quorum: A minimum of 20% of the total regular membership shall form the quorum for the General Body meeting
  5. Adjourned meeting: In case there is no quorum for the Annual General Body meeting, the President shall adjourn the meeting and call it after a minimum of 20 minutes interval at the same date and place. The adjourned meeting shall not require a quorum but any decision taken there shall need a minimum of 60% Yes votes in favor.

Article No. 8: Constitutional Committees

A. Executive Committee

Committee shall meet at the time of the Annual General Conference only unless an extra ordinary situation requires an urgent meeting for a specific purpose. No other issue shall be discussed in such a meeting. No member shall leave the meeting without a permission of the chair

1) Composition

The Executive Committee shall be formed with the following categories of the members:

A. Elected Members- 8
B. Nominated Members- 14
C. Ex-officio members – 8

There shall be 29 members in the present structure. This may vary with the changes in numbers of Revenue Division. Elected members of the Executive Committee shall be elected by the General Body.

A. Elected Members:

1. President
2. President Elect
3. Vice President
4. General Secretary
5. Chairperson Scientific Committee
6. Treasurer
7. Editor Journal
8. Joint Secretary

B. Nominated Members

[7 x 2 = 14].There shall be two (2) nominated members from each Divisional Society.

C. Ex-Officio Members

There shall be six Ex-officio members (Non Voting):

(i) Two Immediate Past Presidents
(ii) One Immediate past General Secretary
(iii) One Immediate past Chairperson Scientific Committee
(iv) Two Nominated Members for AIOS Managing Committee
(v) Organising Secretary.

The President may call invitee members from amongst its Regular Members to attend the Executive Committee meetings. The Invitee Member shall be an advisory member and not a voting member

The General Secretary shall call the Annual Executive Committee Meeting giving a notice of at least one month to all the members. The notice shall contain the agenda of the Executive committee meeting, precise date and time and place of the meeting with a blue print of the Agenda to be placed before the Annual General Body. The place of the meeting shall be in the city of the Annual General Conference only. This meeting of the Executive committee shall be held a day prior to the first day of the Conference.

Quorum for Executive Committee meeting shall be 60% of the voting members. In the absence of quorum the adjourned meeting shall need 60% yes votes for its resolutions to pass.

2) Powers and Functions of the Executive Committee and its members

The Executive Committee shall be responsible for running the affairs of M.P.S.O.S and shall be responsible to the General Body only. The Executive Committee decisions can be changed, modified or deleted by the General Body with a 60% Yes votes and within the Constitution.

The Executive Committee shall guide the working of Standing Committee, Scientific Committee, Editorial Committee and Finance Committee.

The Executive committee shall not interfere with the working of the Elections Committee, Elections Petition Committee, Awards Committee, Disciplinary Committee and Constitutional Review Committee. However the Executive Committee shall constantly watch that these Committees are functioning within the constitutional frame work or else the Executive Committee shall have the power to advise them on the constitutional provisions and ask them to reconsider their actions and decisions.

The property of the M.P.S.O.S shall be controlled by the Executive Committee and the Committee shall be responsible to the General Body.

In the interest of smooth running of M.P.S.O.S, the Executive Committee shall have the power to form subcommittees for its term of two years. The General Body in its wisdom may extend their term as required or even convert them as Permanent Subcommittees.

The Elected Office Bearers shall have the following powers and functions:

[A] President: For one year

The term of the office for a President shall be one year. The President shall uphold the constitution, watch over the function of every other office bearer and shall have the power to intervene if the constitution is violated The President shall be answerable to the General Body for every decision taken by the Executive Committee and the Standing Committee

He shall preside over the G B Meetings, the Executive Committee meeting and the Standing Committee meetings.

[B] Vice President: For one year

The Vice President shall discharge the duties of the President in his absence. While acting in place of the President, the Vice President shall have all the powers of the President.

[C] President Elect: For one year

During the period of one year of office the President Elect shall familiarize with every facet of the MPOS. Each Divisional Society shall have a chance [by Alphabetical Order of the name of the Divisional Society] to propose one name for the office of the “President Elect” from amongst its Divisional Society members.

However if the Divisional Society is not holding the next conference they will not be entitled to send a name for the President Elect and the next division in alphabetical order will host the conference and propose the name for the President Elect from the division.

The Divisional society office should send the name proposed for the post ( along with written consent from the candidate) to the Secretary M.P.S.O.S at least 2 months before the conference dates along with a letter of acceptance to hold the next conference. The proposed name should fulfill the eligibility criteria for the post.

If any names are not received the General Body will decide the name of the President Elect by a majority.

[D] General Secretary: For 2 years

General Secretary shall be elected at the Annual General Body meeting for a term of two years. The term of office shall start immediately after the adjournment of the annual conference. The General Secretary shall function according to the Constitution as the Chief Executive and fulfill the responsibilities given to the Executive Committee and the Standing Committee.

[E] Chairperson Scientific Committee: For 3 years

Chairperson Scientific Committee shall be elected at the Annual General Body meeting for a term of three years. After the elections, the term of office shall start immediately after the adjournment of the current Annual conference. The Chairperson shall be responsible to fulfill the expectations of the members from the Scientific Committee.

[F] Treasurer: For 2 years

Treasurer shall be elected at the Annual General Body meeting for a term of two years. The term of office shall start immediately after the adjournment of the current Annual conference. The Treasurer is considered to be the financial guardian and also the watch person of the M.P.S.O.S finances. The Finance Committee and the Treasurer shall be empowered by the Constitution to look after any money that is collected in the name of the M.P.S.O.S. In the absence of the Treasurer the General Secretary shall look after the work of the Treasurer.

[G] Joint Secretary: For 1 year

Joint Secretary shall be elected at the Annual General Body meeting for a term of one year. The term of office shall start immediately after the current Annual conference finally adjourns. The Joint Secretary shall assist the General Secretary and shall familiarize with the affairs of the M.P.S.O.S in all respects. Joint Secretary shall officiate for the General Secretary in the absence of the General Secretary with all the powers of the General Secretary. For all practical purposes in the absence of the General Secretary, the Joint Secretary shall immediately take over and the Society work shall run uninterrupted.

[H] Editor Journal: For 3 years

The Editor Journal shall be elected at the Annual General Body meeting for a term of three years. After the elections, the term of office shall start immediately after the adjournment of the current conference. The Editor shall publish the Proceedings of three Annual Conferences to be held after being elected to the office. The Editor shall plan for the Continued Medical Education program. He/she shall watch for academic talents amongst the P.G. Members and junior members of the Society and groom them and encourage them for academic pursuit.

[I] Members for the Managing Committee of AIOS: For 3 Years

For AIOS managing committee one name will be called from divisional Societies once in 3 years along with their bio data and proof of eligibility to be put before the executive committee. The executive committee shall propose two names to be nominated as members of the managing committee of AIOS from the state. On approval of the general body the names along with their tenure period shall be informed to the Secretary AIOS. The members shall have to assure that they shall positively attend all the managing committee meeting of AIOS during their tenure and raise issues pertaining to the state society.

B. Standing Committee

The Quorum for a meeting shall be 60% of the membership.

The Standing Committee shall have the following members:

  1. The President as the Chairperson
  2. President Elect;
  3. Vice President
  4. General Secretary
  5. Chairperson Scientific Committee
  6. Treasurer
  7. Joint Secretary

Ordinarily the Standing Committee shall attend to the need for an Executive Committee meeting. In extraordinary situation an urgent meeting of the Standing committee shall be called with a notice of 3 days. All other Executive Committee members (not members of the Standing Committee) shall be requested to send their views in writing in clear unambiguous terms and their views shall be given full weight in the Standing Committee meeting before taking any decision. The decision of the urgent Standing Committee meeting shall be considered to be an Executive Committee meeting.

Powers and Functions of Standing Committee:

When the Executive Committee cannot be called due to urgency of the matter or time constraints or when the matter on hand is the follow up of the executive decisions only the Standing Committee shall take decisions which do not violate any existing decisions of the other Constitutional Committees. The Standing Committee shall be responsible to the Executive Committee.

C. Scientific Committee

There shall be 4 (four) members in the Scientific Committee presided by the Chairperson. In addition to the elected Chairperson, the Scientific Committee shall have three nominated members for a term of three years. The President and General Secretary shall be the Ex-Officio members of the Committee. The nomination for the members of the Committee shall be done by the Chairperson of Scientific Committee and the same shall be communicated to the General Secretary within 15 days of adjournment of the Annual General Body meeting. The nominated members should fulfill the eligibility criteria and the proof regarding the same should also be submitted along with their names.

Not more than 4 Guest faculties shall be called. Three faculty members shall be selected by the Scientific Committee and the fourth to be selected by the Organizing Committee. If the chief guest and/or Guest of Honor are ophthalmologists then they can also be the faculty in the Sc. Sessions. (Approved by AGM 3-Nov-2012: Guest Faculty – 5 faculty to be decided by Sc. Committee and 1 by Local organising committee. Local organising committee will also retain the scope of calling one Guest of Honour and one Chief Guest – therefore a total of 8 guest faculty (5 decided by Scientific Committee, 3 decided by local organising committee))

Within the constitutional frame work and the decisions taken at the General Body meeting of the year, the Chairperson Scientific Committee and the Scientific Committee shall have a free hand to arrange the scientific program.

During the Annual General Body Meeting, the lay out and the guidelines for the next Annual Conference and its Scientific Program shall be presented in details. A free hand shall be given to the Scientific Committee for scheduling the scientific program and the local organizing committee will make required arrangements for the same. A Quiz competition shall be arranged by the Scientific Committee every year to generate scientific interest amongst the Post Graduate Members and suitable prize/ prizes shall be awarded. The scientific committee shall identify a “quiz master” well in advance for this purpose each year so that the quiz master has sufficient time to prepare for the competition.

D. Editorial Committee (for 3 years)

Editorial Committee shall be constituted for a period of 3 years. In addition to the Chairperson elected by the General Body, the Editorial Committee shall have two members nominated by the elected Chairperson for a period of 3 years. They shall advise and assist the Editor. The President and General Secretary shall be the Ex-Officio members of the Committee. The nomination for the members of the Committee shall be done by the Chairperson Editorial Committee and the same shall be communicated to the General Secretary within 15 days of adjournment of the Annual General Body meeting. The nominated members should fulfill the eligibility criteria and the proof regarding the same should also be submitted along with their names

The Editorial Committee shall have the right to edit the paper for space constraints and errors. The publication of the proceedings of the Scientific Sessions, Journals publication and updated addressograph of the M.P.S.O.S members shall be done by the Editorial Committee

E. Finance  Committee (for 2 years)

The Treasurer of the Society shall look after the finance related matter. He/she shall be assisted by two members nominated by the Executive Committee. The term of the nominated members shall be for 2 years. Treasure of M.P.S.O.S as convener and two members nominated by the Executive Committee for a term of two year shall form the Finance committee and shall prepare a budget for the coming year and present it at the General body meeting. Their function shall be an internal audit of all the money collected on the name of the M.P.S.O.S during that financial year. The committee shall have no financial allotment powers but shall make suggestions to the General Body about allotments in its budget proposal

F. Election Committee (for 2 years)

All the elections of M.P.S.O.S shall be conducted by the Election Committee.

The E.C. shall be formed by the Executive Committee for a period of two years. The Election Committee shall consist of a Chairperson and two members. The Election Committee shall be ready to hold elections at every General Body meeting and be forearmed with Ballot Box, List of Authorized voters and blank ballot papers.

G. Awards Committee

The dignity of an award shall be held up righteously and awards be dispensed without fear or favor. No individual or Committee or office bearer of M.P.S.O.S shall interfere with the selection process as long as the constitutional provisions are not violated.

Honorary awards shall be decided by the Awards Committee consisting of 3 Immediate Past Presidents. Each year one Past President shall retire and new Past President shall enter. The senior most of them by the year in office as President shall be the Chairperson. The current President and the current General Secretary shall be the ex officio members of the Committee. The General Secretary shall be the Convener of the Committee.

A panel of three judges from the State faculty shall be appointed by the Scientific Committee for Prof. G.S. Wagle Award.

For other Competitive awards, the Chairperson Scientific Committee shall appoint 3 judges for each award from amongst the members attending the Conference. The judges shall be contacted well in advance and a printed copy of the marking procedure shall be given to them.The decision of the Award Committees shall be final.

H. Constitutional Review Committee (for 1 year)

The Constitution and Byelaws of the Society shall be reviewed every 5th year by a five-member Constitution Review Committee formed by the General Body. On the recommendations of the Executive Committee, the General Body shall form a three member “Constitution Review Committee” including a Convener and two members, for a term of one year, a year before the scheduled Special GB. The current President and the Secretary shall be ex-officio members. The Committee shall comprise of five members: [a] Convener; [b] Two Members; [c] President as Ex-officio member and [d] General Secretary as Ex-officio member. The Convener shall preside.

I. Advisory Committee (for 2 years)

Advisory Committee shall be constituted for a term of 2 years. A three member committee of the Past Presidents shall be appointed by the President. The senior most Past President shall be the President of the Committee and shall retire each year and a new Past President shall enter the Committee. As and when any of the Constitutional Committee desires, it may take opinion of the Advisory Committee and even call the Committee members to attend their meetings as non voting members.

J. Legal Committee (for 2 years)

A committee of 5 members shall be formed for a period of 2 years by the General Body. Out of the 5 members at least 2 members shall be from the state capital. The President and the General Secretary shall be the ex-officio members. All names shall be proposed in the Executive Committee.

Article No. 9: Posts, Tenure & Constituencies 

POST TENURE CONSTITUENCY
PRESIDENT ELECT 1 year Place of the forthcoming conference
VICE PRESIDENT 1 year Any place except conference division
GENERAL SECRETARY 2 years Any place except conference division
CHAIRPERSON SCIENTIFIC COMMITTEE 3 years Any place except conference division
TREASURER 2 years Any place except conference division
JOINT SECRETARY 1 year From the conference division
CHAIRPERSON EDITORIAL COMMITTEE 3 years Any place except conference division

 

General Secretary and Treasurer can be from any division except the Conference holding division. However they both should be from the same division. The candidates for the posts of General Secretary and Treasure shall file their nomination in pairs. The pair obtaining the highest vote shall be declared elected. There can be any number of pairs from a division.

Article No. 10: Election Procedure and Eligibility

Election Procedure and Eligibility

All elections shall be held on the 1st day of the annual conference. Ballot voting system shall be followed. Any post falling vacant due to any reason shall be filled as an additional charge by the next Office Bearer in the hierarchy till the next Annual General Body meeting where a new office bearer shall be elected for the remaining term only.

Nominations for various posts shall be called by the General Secretary of M.P.S.O.S through his first circular for the Annual Conference indicating eligibility and number of posts and their term of office.

The General Secretary shall give a clear 90 days notice for submission of nominations duly proposed and seconded to be sent directly at the address of the Chairperson Election committee by a registered post or by hand by 15th August of the Election Year. The Election Committee shall be responsible for scrutiny of the nominations, intimation of the relevant names for a particular post and shall fix a date for the Withdrawal of Name. A copy of the final list of contestants after the withdrawal date shall be forwarded to the General Secretary for including the list in his second circular by 15th September of the Election Year.

The Election Committee shall always be in readiness to conduct an election by Secret Ballot. The Chairperson shall be responsible for obtaining an authorized list of the Valid Regular Life Members on the date of election from the General Secretary. The Organizing Secretary shall help the Election Committee to their full satisfaction on this matter.

With a view to ensure a fair election without a regional bias, the hosting Divisional Society shall not put up a candidate from their division except for the following posts: 1. The President Elect to be the incoming president, 2. Joint Secretary.

Eligibility criteria for various Constitutional Posts of office of M.P.S.O.S:

A. President Elect for 1 year

President Elect shall be elected by the Annual General Body for a term of one year. He/she shall assume the office of the President after completing the office of President Elect. The eligibility of a candidate for the post of President Elect shall be as follows:

a] The candidate for the post shall be having good standing of at least last 10 years continuously in the Society as a Regular Life Member.

b] He/she must have held an Office in the Divisional Society, State society or AIOS.

c] He/she must have attended at least one of the last three Annual M.P.S.O.S Annual Conferences

d] He/she should be the only name recommended and consented by the concerned Divisional Society.

e] He/She shall be eligible for the post for not more than two terms only.

B. Vice President for 1 year

Vice President shall be elected at the Annual General Body Meeting for a term of one year. The eligibility of a candidate for the post of Vice President shall be as follows:

a] The candidate for the post shall be having good standing of at least last 10 years continuously in the Society as a Regular Life Member.

b] He/she must have held an Office in the Divisional Society, State Society or AIOS.

c] He/she must have attended at least one of the last three Annual M.P.S.O.S Annual Conferences.

d] He/She shall be eligible for the post for not more than two terms only.

C. General Secretary for 2 years

a] The candidate for the post shall be having good standing of at least last 7 years continuously in the Society as a Regular Life Member.

b] He/she must have held an Office in the Divisional Society, State Society or AIOS.

c] He/she must have attended at least one of the last three Annual M.P.S.O.S Annual Conferences.

d] He/She shall be eligible for the post for not more than two terms only.

D. Treasurer for 2 years

a] The candidate for the post shall be having good standing of at least last 7 years continuously in the Society as a Regular Life Member.

b] He/she must have held an Office in the Divisional Society, State Society or AIOS.

c] He/she must have attended at least one of the last three Annual M.P.S.O.S Annual Conferences.

d] He/She shall be eligible for the post for not more than two terms only.

E. Joint Secretary for 1 year

a] The candidate for the post shall be having good standing of at least last 5 years continuously in the Society as a Regular Life Member.

b] He/she must have held an Office in the Divisional Society, State Society or AIOS.

c] He/she must have attended at least one of the last three Annual M.P.S.O.S Annual Conferences.

d] He/She shall be eligible for the post for not more than two terms only.

F. Chairperson Scientific Committee for 3 years

a] The candidate for the post shall be having good standing of at least last 10 years continuously in the Society as a Regular Life Member.

b] He/she must have held an Office in the Divisional Society, State Society or AIOS.

c] He/she must have attended at least one of the last three Annual M.P.S.O.S Annual Conferences

d] He/she must have presented at least 5 scientific papers /given talks in the State or the National Ophthalmic Society in the lat 7 years. Due Proof shall be included along with the nomination.

e] He/She shall be eligible for the post for not more than two terms only.

G. Members Scientific Committee 3 members for 3 years

a] The candidate for the post shall be having good standing of at least last 7 years continuously in the Society as a Regular Life Member.

b] He/she must have held an Office in the Divisional Society, State Society or AIOS.

c] He/she must have attended at least one of the last three Annual M.P.S.O.S Annual Conferences.

d] He/she must have presented /read at least 2 scientific papers in the state /national ophthalmic society.

e] He/She shall be eligible for the post for not more than two terms only.

H. Chairperson Editorial Committee for 3 years

a] The candidate for the post shall be having good standing of at least last 7 years continuously in the Society as a Regular Life Member.

b] He/she must have held an Office in the Divisional Society, State Society or AIOS.

c] He/she must have attended at least one of the last three Annual M.P.S.O.S Annual Conferences.

d] He/she must have presented /read at least 3 scientific papers in the state /national ophthalmic society.

e] He/She shall be eligible for the post for not more than two terms only.

I. Members Editorial Committee 2 in number for 3 years

a] The candidate for the post shall be having good standing of at least last 7 years continuously in the Society as a Regular Life Member.

b] He/she must have held an Office in the Divisional Society, State Society or AIOS.

c] He/she must have attended at least one of the last three Annual M.P.S.O.S Annual Conferences.

d] He/she must have presented /read at least one paper in the last three years in All India /State Ophthalmic Society.

e] He/She shall be eligible for the post for not more than two terms only.

J. Election Committee 3 (Chairperson and 2 members): for 2 years

a] The candidate for the post shall be having good standing of at least last 10 years continuously in the Society as a Regular Life Member.

b] He/she must have held an Office in the Divisional Society, State Society or AIOS.

c] He/she must have attended at least one of the last three Annual M.P.S.O.S Annual Conferences

K. Members A.I.O.S. Managing Committee 2 members for 3 years

a] The candidate for the post shall be having good standing of at least last 12 years continuously in the Society as a Regular Life Member. He must be a member of good standing of AIOS for 5 years.

b] He/she must have held an Office in the State Society

c] He/she must have attended at least one of the last three M.P.S.O.S Annual Conferences and at least 2 AIOS conferences out of which at least one should be in last three years.

d] He/She shall be eligible for the post for not more than two terms only.

Article No. 11: Code of Conduct for the Elections

  1. All elections shall be held on the 1st day of the annual conference.
  2. Ballot voting system shall be followed.
  3. The eligibility of the candidate will be calculated up to the last day of the nomination.
  4. The voting time will be minimum 4hours and maximum 6 hours. This will be communicated in the last circular by the secretary/ informed at the registration counter.
  5. The voting area will be in a prominent place and will be informed to all at the registration counter.
  6. A representative of the candidate will be allowed as an observer in the voting room and during the counting of votes.
  7. No canvassing in the form of pamphlet, posters or banners will be allowed in the conference area. Any violation of this clause will be reported to the Election committee and if found true the candidate will be disqualified and will be debarred from contesting for any post for next 2 years.
  8. No member will be entitled to hold 2 posts in the executive committee as elected member. However he can be a nominated member.
  9. No office bearer will be allowed to contest for any other post till he has completed the previous term or is in the last year of his term in the present office.
  10. If no valid nominations are received for a post then the secretary will call fresh proposals through his 2nd circular. The names received till a day prior to the Executive committee meeting will be considered by the Executive committee and w3ill be recommended to the G.B. for approval.
  11. Life membership Photo Identity card will be necessary for the voting. In absence of it any photo identity proof will be considered provided the voter’s name is present in the ratified life members list with the Election committee (provided by the secretary).
  12. Registering for the annual conference is not mandatory to vote.
  13. In case of a tie, the casting vote of the President (in addition to his regular vote) will decide the result.

Article No. 12: Annual Conference of the M.P.S.O.S

A. The Annual Conferences shall be held in the month of October each year.

1) The General Secretary shall fix the dates in consultation with the Organizing Committee hosting the Conference in the month of October. A 2 day Conference shall be held every year. (Approved by AGM 3-Nov-2012: It was decided that on the previous day of the conference till afternoon a pre-conference scientific session/live surgical session can be conducted by the organising divisional ophthalmic society in consultation with the scientific committee chairperson and with the office of the M.P.S.O.S. The official conference will be for 2 days, beginning from the next morning)

2) The General Secretary shall issue his first circular at least three months prior to the dates for the Conference, giving all the details of the Conference to the members.

3) No member of the M.P.S.O.S or affiliated Society shall arrange a Scientific Program such as Pre / Post Conferences Courses / Continuing Medical Education Courses/Workshops/Refresher Courses etc. in the same division in which the conference is being held a week before or a week after the Conference of the M.P.S.O.S .Further if any person / organization other than the Member of the M.P.S.O.S organizes any such Scientific Program as mentioned above, no Member of the M.P.S.O.S will participate in such program. In case of any violation, the concerned Member of the Society will be liable to such disciplinary action as the Society may deem appropriate.. However the divisional societies can have their clinical meetings but cannot have any program with the participation of outside division guest faculty or delegates. (Approved by AGM 3-Nov-2012: It was decided that on the previous day of the conference till afternoon a pre-conference scientific session/live surgical session can be conducted by the organising divisional ophthalmic society in consultation with the scientific committee chairperson and with the office of the M.P.S.O.S. The official conference will be for 2 days, beginning from the next morning)

4) It is made amply clear that the Annual M.P.S.O.S conference is the function of the M.P.S.O.S. The Divisional Societies shall organize them on behalf of the M.P.S.O.S and the President, Secretary, Treasurer and Chairperson Scientific Committee will visit, suggest and approve the arrangements of next conference venue on expense of LOC.

5) The protocol of the M.P.S.O.S shall apply at the Conference. The sitting arrangement on the Dias during the Annual conference shall be as per protocol of the M.P.S.O.S. The Organizing secretary of the conference shall make arrangements according to the advice of the General Secretary of M.P.S.O.S.

6) The local hospitality including stay of President, Gen. Secretary, Treasurer and Sc. Com. Chairman will be the responsibility of Local organizing committee. Further President along with spouse, Secretary, Treasurer and all Past President must be provided with complimentary registration of conference. The travel and accommodation expenses of the guest speakers (outside M.P.only) will be borne by the Sc. Committee M.P.S.O.S.

7) The expenses made by the local organizing committee on behalf of the Sc.committee of MPOS will be deducted from its contribution to the Sc. Committee.

8) The location of these conferences shall be fixed by rotation in each Revenue Divisions of the State. The rotation shall be by the Alphabetical order of the names of the Divisional Society. If due to any reason, a Divisional Society expresses its unwillingness or inability to host the conference in its turn then it shall loose its chance to organize the Annual Conference till the next turn in the rotation. The next Division in rotation shall be asked to host the conference that year.

9) . The Annual Conference shall be organized by the Divisional Society concerned through its Organizing Committee.

10) . The Divisional Society agreeing to organize the Annual Conference shall form their Organizing Committee well in advance. The President and the General Secretary of M.P.S.O.S and Chairperson Scientific Committee M.P.S.O.S shall be the ex officio members of the Organizing Committee. The Chairperson of the Conference Organizing Committee shall preside the meeting. The Organizing Committee shall take care not to use confusing designation for the office bearers of the Organizing Committee vis-à-vis the M.P.S.O.S office bearers. Sufficient numbers of halls shall be arranged with the consultation of the Chairperson Scientific Committee.

B. Inaugural Function

The Inauguration Function shall be a joint function of the Organizing Committee and the Executive Committee where the M.P.S.O.S is presented to a mixed audience of members of the M.P.S.O.S and the invited audience. Contentious matter of the M.P.S.O.S shall not be mentioned by any of the society office bearers at this occasion nor shall the accounts be discussed or presented. The function shall be organized by the Conference Organizing Committee. The function shall be simple and graceful and decorous. The organizing secretary will conduct the proceedings of the function.

C. Placement on the dais

  1. Chief Guest
  2. President of the Society
  3. President Elect
  4. General Secretary M.P.S.O.S
  5. Chairperson Organizing Committee
  6. Treasurer
  7. Chairman Reception Committee
  8. Chairperson Scientific Committee.
  9. Organizing Secretary

Placement of chairs on the Dais as per numerical stated above:

D. The Chief Guest of the Annual Conference

The name of the Chief Guest shall be decided mutually by the M.P.S.O.S Executive Committee and the Organizing Committee of the Conference well in advance. As far as possible, a Professional Luminaries shall be preferred as Chief Guest.

E. Reports and Accounts of the Conference

Local Organizing Secretary shall send a complete report of the Conference including a list of all delegates (Regular and Honorary) to the State Secretary within 1 month. After the completion of any conference hosted by Local Organizing Committee, the detailed audited accounts of the conference shall be submitted to the state office within three months of the last day of the conference. Failing this necessary penal action shall be taken by the Executive Committee.

Article No. 13: Workshops/Seminars/Conferences under the aegis of the M.P.S.O.S

Workshops / Seminars/ Conferences under the aegis of the M.P.S.O.S.

Such an event can be organized by a divisional society provided they abide by the following conditions:

  1. The divisional society will obtain a prior written approval from the M.P.S.O.S to organize such an event. The Standing Committee in consultation with Chairman Sc. Committee will consider the application and decide about the sanction.
  2. 20% of the savings from the conference shall be given to the M.P.S.O.S.
  3. The President and Secretary of M.P.S.O.S will also be the members of the organizing committee of the event.
  4. The Chairman Sc. Committee will also be the member of the Sc. Committee of the event.
  5. The local organizing committee will circulate the information of the event to all the members of the M.P.S.O.S at their own expenses.
  6. A copy of the audited account will be submitted to the M.P.S.O.S office within 3 months of the event.