Bye-Laws

Bye Laws

  1. Registration of M.P.S.O.S
  2. Subscription
  3. Finance
  4. Annual Conference
  5. Finances & Budget of Conference
  6. Scientific Activities of the M.P.S.O.S (and Awards) (Awards: HonoraryCompetitive)
  7. The Editorial Committee
  8. Procedure to call a Special General Body Meeting
  9. Constitution Review Committee
  10. Amendments in Bye-laws

1. Registration of the MPSOS

The Madhya Pradesh State Ophthalmic Society shall be registered with the office of Registrar of Societies following the rules of land. The General Secretary shall do the necessary formalities to get the Society registered and also get its registration renewed from time to time as rule applicable.

2. Subscription

A. Regular Life Member (RLM) – Rs. 1500/- Life Membership Fee. No annual fee.

B. Associate Life Member (ALM) – Rs.1500/- Life Membership Fee. No annual fee

C. P.G. Member (PGM) – Rs. 500/- For Post graduation period. After P.G. this membership can be converted to RLM or ALM by paying Rs.500/- more.

3. Finance

The accounts of the society shall be maintained under following heads:

  1. General Account
  2. Reserve Funds.

A. General Account: The account shall be maintained by the Treasurer. It shall be maintained under following sub-heads:

i) MPSOS share received from the conference ii) Sc. Comm. Share from the conference iii) Editorial Comm. Share received from the conference iv) Interest from FDR’s of Life Membership Subscription. V) Interest received from awards fund FDR’s.

B. Reserve Funds: It shall include FDR’s of life membership, FDR’s of Awards fund and any surplus funds from the general account. All the FDR’s shall be made in the Nationalized bank only. The account shall be operated by the signatures of the following Office Bearers:

1. Treasurer
2. President/General Secretary

4. Annual Conference

A 2 day Conference shall be held every year. The suggested program is as below which can be modified for sake of convenience by the mutual concurrence of the MPSOS and LOC.

(Approved by AGM 3-Nov-2012: It was decided that on the previous day of the conference till afternoon a pre-conference scientific session/live surgical session can be conducted by the organising divisional ophthalmic society in consultation with the scientific committee chairperson and with the office of the M.P.S.O.S. The official conference will be for 2 days, beginning from the next morning)

1st Day :-

  • 8AM – 10 AM…… Ex. Committee Meeting.
  • 10 AM – 11AM…… Inauguration
  • 11AM – 5PM…….. Scientific Program
  • 5PM – 7 PM ……… Gen. Body Meeting
  • 7 PM Onwards…. Cultural Program & Dinner
  • There will be no lunch break and Lunch will be continuously available between 12.30 to 3 pm.
  • Election voting if required will start at 10 am on 1st day.

2nd Day:-

  • 8.30 AM – 5 PM …. Scientific Sessions
  • 5.30 – 6 PM ……… Valedictory Function and Good Bye
  • There will be no lunch break and Lunch will be continuously available between 12.30 to 3 pm.

5. Finances and Budget of Conference

A ) Contribution to the State Society

The local organizing committee while applying to host the annual conference will have to agree to pay the following contributions to the state society within 3 months of completion of the conference along with the audited accounts of the conference.

  • Contribution to the MPSOS:- Rs. 50,000/- ( to be increased by Rs. 5000/- every year. )
  • Contribution to the Sc. Committee:- Rs. 2,00,000/- ( to be increased by Rs. 15000/- every year.)

Failing to pay the above contributions the executive committee of the MPSOS may debar the divisional society from hosting the conference for 1 rotation.

Money received and money spent on various heads by the Organizing committee of the forth coming conference shall be duly reported to the finance committee by the Organizing committee for records of the society within three months. The Finance committee shall have no financial powers. It shall be the custodian and the Guardian of financial records only.

Audited report of the money received and money spent on various heads by the Organizing committee of the conference shall be duly passed by the Organizing Committee of the Annual Conference. Minutes of this meeting shall be sent to the MPSOS office for records within three months.

B ) Delegate Fee:-

Delegate fee will be Rs. 1500 for the conference with 10% increase every year. Late registration , Spot registration and Non MPSOS delegate charges will be decided by the LOC but in no case will be more than 25% of the regular Delegate fee.

6. Scientific Activities of MPSOS:-

Scientific Deadlines –

  • – Call for Free Papers —- 15th April
  • – Submission Date — 30th June
  • – Acceptance of the Paper — 31st July
  • – Full text Submission — 31st August

Awards

These awards shall be presented on the name of the MPSOS at the Annual Conference of the MPSOS

All awards shall be given in a rotation of three years in their two separate categories listed here in

[A] Honorary Award:

These awards shall be presented to the members of the Society who have at least 15 years of membership for their outstanding ophthalmic service to the community, continued interest in the progress of the society and active scientific interests. Recipient must be a Regular Life Member (R.L.M) of the Society for at least 15 years and must have attended at least 2 Annual conferences in the last 5 years. The person who has initiated and contributed fully or partly for an award shall not be a nominee for that particular award. All awards shall be given every third year by a fixed rotation. No adjustment shall be made on this provision to accommodate any body or for any other consideration.

The recipients for the awards shall be selected by the Award Committee directly on the basis of names suggested by the Divisional Societies to the General Secretary [the Convener of the Award Committee]. A Divisional Society may send two names to be considered for the award at least 3 months in advance to the Convener. In addition the Award Committee may consider names directly also. The committee will also give recommendation for the life Time Achievement Award of AIOS on the basis of the applications received by them through the secretary.

Eligibility for the Honorary Awards

i. Only Regular Life Members of M.P.S.O.S shall be eligible for the awards.

ii. The recipient shall have to be a member of “Good Standing with no Society Dues”.

iii. No award shall be given twice to the same person.

iv. Any member of the Society who is eligible for the award shall be entitled to be considered for the same. If he/she is a member of any committee discussing the selection of award, he/she shall withdraw from the discussion at that time.

v. In case a suitable recipient is not found, an award shall be deferred without any hesitation for the next rotation turn.

vi. No award shall be given posthumously.

At present there are three such awards:

[I] Prof. R.K.Mishra Award;

[2] Prof. R.P.Dhanda Award;

[3] Prof. A.H. Firdousi Award.

They shall rotate in this order as per their starting dates.

1. Prof. R.K. Mishra Award

Prof R K Mishra Award shall be presented to a Regular Life Member of the Society of a minimum of 15 years standing.The member should have an impeccable ethical record as a member of the MPSOS. The recipient should have a record of “Active interest” in the affairs of MPSOS and a contribution to Academic progress of the Society.

2. Prof. R.P. Dhanda Award

Prof. R.P. Dhanda Award shall be given to a Regular Life Member of the Society of a minimum of 15 years standing. The member should have an impeccable ethical record as a member of the MPSOS. The member should have a record of out standing community Service in Ophthalmology.

3. Prof. A.H. Firdousi Award

Prof. A.H. Firdousi Award shall be given to a senior person deeply interested in ophthalmic service to the weaker section of the society and having no personal or professional blemish in his/her career. He should be a Regular Life Member of the Society of a minimum of 15 years standing.

[B] Competitive Awards

  1. Eligibility for the Competitive Awards
  2. Only Regular Life Members of M.P.S.O.S shall be eligible for the awards.
  3.  The recipient shall have to be a member of “Good Standing with no Society Dues”.
  4. No award shall be given twice to the same person.
  5. Any member of the Society who is eligible for the award shall be entitled to be considered for the same. If he/she is a member of any committee discussing the selection of award, he/she shall withdraw from the discussion at that time.
  6. In case a suitable recipient is not found, an award shall be deferred without any hesitation for the next rotation turn.
  7. No award shall be given posthumously.
  8. No combined authorship papers shall be included for the competitive awards.
  9. All awards in this category shall be given every third year except for the “ Late Dr. Kumud Joshi Award ,which will be given every year.
  10. In case no paper is found to be eligible and suitable for an award, the award shall be postponed for its next rotation turn (not the next year).

(1) Prof. G. S. Wagle Oration Competition Award:

A regular life member (RLM) of the society of a minimum of 10 years standing shall be eligible for this Award. The paper shall be an individual paper based on the work and observations of the author himself/herself. Papers presented earlier in part or full shall not be accepted.

The candidate shall send his/her paper for this competition. It has to be a one person work on any subject of his/her choice. The paper shall have to reach the Chairperson Scientific Committee at least eight weeks prior to the date of the Annual Conference. The paper shall be judged by a panel of three judges from amongst the RLM of the MPSOS with a minimum standing of 10 years in the Society. The judges shall be appointed by the Chairperson of the Scientific Committee.

(2) Dr. P.L. Dubey Memorial Award

This award shall be presented to the best free paper on “Posterior segment” presented in the Annual Conference in which it seeks to be awarded.

(3) Prof. D.N.S. Choudhary Memorial award

This award shall be presented to the overall “Best Free Paper of the Year” by a RLM of the Society.

The name of the winner of the award will be sent by Scientific Committee to AIOS so that it is presented at next AIOS conference. As per the constitution of AIOS the paper will be automatically accepted.

(4) Prof. R.P. Dhanda Memorial Award

This award shall be presented to the best free paper of the year on “Cornea” to be presented by a RLM of the Society.

(5) Prof. I.B. Goel Memorial Award

This award shall be presented to the best free paper on “Pediatric Ophthalmology” by a RLM or a PG Member of MPSOS.

(6) Prof. B. Shukla Award

This award shall be presented for the “Best Grass Root Free Paper” presented by RLM working /practicing at a district level or below.

(7) Smt. Prabha Devi Mishra Award

This award shall be presented for the “Best Free Paper” presented by a lady R L M. of the MPSOS.

(8) Shri Sadguru Seva Sangh Chitrakoot Award for the best Video Film by an Institution

All video films received for the competition shall be presented at a Video Session and judged by a panel of judges appointed by the scientific committee. The video entries could be either Institutional or individual and award certificate shall be issued accordingly.

(9) Dr H.C. Setiya Award

Video Award for an Individual shall be presented to be presented by RLM. All video films received for the competition shall be presented at a Video Session and judged by a panel of judges appointed by the scientific committee. The video entries could be either Institutional or individual and award certificate shall be issued accordingly.

(10) Haripad Datta Award

“A collective award” shall be given to an affiliated “District Ophthalmological Society” for out standing ophthalmic public service and academic activity of the ophthalmologist in the district. The report after factual verification shall be submitted by the Secretary of the District Ophthalmic Society to the General Secretary.

The best district shall be judged on the following criteria: [a] Number of free camp operations done in the year in the district. [b] Academic activities like scientific meetings, seminar symposium workshop etc. [c] Papers presented from the members of the district in the State/National Conference. The Divisional Societies shall encourage their district units for submitting their records to the Awards Committee in time

Divisional districts like Bhopal, Gwalior, Indore, Jabalpur, Rewa, Sagar, Ujjain etc shall not be eligible for this award.

(11) Low vision Aids Award

This award shall be presented to the best free paper on “ Low vision Aids” presented by a regular life member of the society.

(12) Smt Narsingh Bahadur Memorial Award

This award shall be presented to the best free paper on “Glaucoma” presented by a regular life member of the society.

(13) Dr. J.K.Raizada Award

This award shall be presented to the best free paper on “Cataract” to be presented by a regular life member of the society.

(14) Late Dr. Kumud Joshi Award

This award shall be presented to the best free paper presented by a post graduate student member in a special session. This award will be given every year.

(15) Dr Ramesh Krishna Agarwal Award 

This award is for best poster presented by RLM/PG member. Physical posters 4 x 3 feet. Chief author should be present during judgement by panel of judges. Time of the judgement will be informed in the scientific programme.

(16) Smt Mani Heeresh Chandra Memorial Award 

This award is for the best paper presented by RLM on Orbit and Oculoplasty in annual conference every 3rd year with all common rules for competitive awards.

[C] Sanctioning Awards to be instituted on name of individuals-

The society shall carefully evaluate the personal standing of the individual in the society before accepting donation for an award on the name of the individual. The rules for the award shall be framed only by the MPSOS. The contributor may express their wishes in general terms while proposing the Award but the rules shall be framed by the MPSOS only. The rules shall be abiding on the donor. The donation for any award shall be Rs. 50,000/- (Rupees Fifty Thousand only).

7. The Editorial Committee

The Editorial Committee shall publish the full text of the paper that was actually read in the conference. The Editor shall have the right to edit any article for errors and for brevity.

8. Procedure to call a Special General Body meeting

The Agenda for the Special General Body meeting shall be an urgent matter in the interest of the society which can not wait till the forthcoming Annual General Body meeting.

The meeting may be called by:-

(i) A joint decision of the President and the General Secretary for a very specific purpose stated precisely as the “Agenda”.

(ii) On requisition signed by at least 2/3rd members of the Executive Committee stating the purpose and its urgency.

(iii) On a requisition signed by 20% of the total strength of the regular members on the membership Roster of the Society.

Quorum shall be 20 % of the total member on roster.

9. Constitution Review Committee

The Constitution Review Committee shall go in full width and depth of all aspects of current constitution and suggest changes where ever it feels required to keep pace with changing scenario in the specialty and in the interest of the Society and its members.

The members of the committee shall forward their written suggestions to the Convener directly. The Convener shall compile and prepare a review draft. This draft shall be discussed and approved by the Ex.committee before being presented to the Regular General Body by the Constitution Review Committee. Revision of the Constitution shall be passed by a 75% vote of the members present . Quorum for amendment of Constitution shall be the same as that for General Body Meeting i.e 20 % of the total regular members.

10. Amendments in Bye laws.

The Executive Committee may recommend any amendment, addition, alteration or deletion to the bye- laws. Any member may propose an amendment, addition, alteration or deletion to the bye-laws giving a minimum of 60 days clear notice before the General Body Meeting. The proposed amendments shall be submitted in writing and shall be duly seconded and signed by 10 other members of the Society. The amendment proposed will be discussed in the ex. Committee and will be put in the General body along with the recommendations of the Ex. Committee. No amendment will be accepted from the floor of the house in the General Body meeting.

Quorum for amendment of bye-laws shall be the same as that for General Body Meeting i.e 20 % of the total regular members.

Any amendment, addition, alteration or deletion in the bye-laws shall be made if approved by a minimum of 3/5th of the members present at the General Body Meeting.